Sharing sensitive information between companies, such as with a supplier or other third parties like manufacturers, logistics providers, retailers, and distributors, poses additional privacy risks. It is therefore very important for companies to take extra precautions when sharing this information.
First, it is important to establish a proper data processing agreement (DPA) with the third party. This agreement contains agreements about the processing of personal data, such as who is responsible for the processing, how the personal data will be secured, and what measures will be taken in the event of a data breach. It is important to review this agreement carefully and, if necessary, adapt it to the specific situation.
It is also important to properly assess the security of the third party's IT systems. The third party must meet the same personal data security requirements as your own company (see also the article on chain responsibility as part of NIS2). It is therefore important to regularly check the security of the third party's IT systems and to identify and remediate any deficiencies. Automated control and monitoring is part of RiskStudio.
Finally, it is important to keep the exchange of data as limited as possible and to share only the data that is strictly necessary for the performance of the contract. In this regard, it is important to limit access to the data and to grant access only to those employees who actually need the data for their work.